Approval Process for News & Flyers

  • School E-Communication Procedures
    (to assist with the creation and timely publication of notices for school events)

    To:  Committee Members
    All school communications are done by e-mail.

    Communication Methods & Use: 

    1. School Weekly E-Newsletter – published Sunday with new information about school related matters and events.
    2. School E-News Blasts for information releases or updates.
    3. Room Parent E-mails – for individual grade/class related information. Every room parent e-mail list should include the address of the HSA co-presidents.
    4. Paper copies, only if a sign-up response form is required. Limited to one per event.  HSA representative makes the copies, counts and distributes either per family or per child. 

     Required Information - Every notice must include: 

    1. St. Thomas Aquinas Catholic School when referring to the school (no abbreviations)
    2. Sponsor of event. 
    3. Name of event.
    4. Date & time of event.
    5. Where event will be held.
    6. Price.  (include a make check payable to St. Thomas School or HSA)
    7. Contact person for questions:  name, phone, email.
    8. Sign up form with: name, number attending, amount enclosed and other pertinent information.
    9. Deadline date for returns.
    10. Return instructions: to School Office marked “event name” (forms may not be returned to parents via a classroom). 

    Processing Returns 
    The school office will keep an envelope with all returns and paperwork. 
    Chairpersons are responsible to arrange pick up of forms and paperwork by an adult.  

    How to Submit HSA Information for Approval:
    Send via e-mail to the HSA communications representative one week prior to publication:

    1. an electronic copy of flyers designed based on the above specifications produced in Word or Publisher (NOT a pdf, MAC based files will cannot be accepted)
    2. a brief summary of the approved event and all the details – this text will be copied and included in the HSA section of the weekly e-newsletter  

    * Keep in mind that if your flyer or notice requires modifications – you may need more time or miss these deadlines so please submit as early as possible.